Members, we will be hosting our 2023/2024 AGM on Saturday May 25th 2024 1pm at Central Park Athletics in the gymnasium.
The meeting agenda is as follows:
(a) approval of the agenda;
(b) approval of the minutes of the previous Meeting of the Membership;
(c) receiving reports of the activities of the Association during the preceding year;
(d) receiving information regarding the planned activities of the Association for the current year;
(e) receiving and approving the report of the Auditor of the Association from the previous year and a projected financial position for the current year;
(f) appointment of the accountant for the ensuing year;
(g) consideration of any proposed amendments to the Letters Patent or By-laws of the Association;
(h) transaction of any business which relates to the business of the Meeting referred to the above, and particulars of which are received in writing by the Secretary of the Association 14 days prior to the Annual General Meeting
(i) election of the new Board.
Proposed bylaw changes:
7.5 C - Current wording:
(c) At the Meetings of the Membership, every question shall be decided by a show of hands, unless a specific count or unless a secret ballot, or electronic method (including online) is required by the Chair, the by laws or requested by any Member entitled to vote. Whenever a vote by show of hands has been taken upon a question, unless specific count or secret ballot is requested or required, a declaration by the Chair that a resolution has been carried or lost by a particular majority and an entry to that effect in the minutes of the Meeting is conclusive evidence of the fact without proof of the number or proportion of votes recorded in favor of or against the motion.
Proposed wording:
(c) At the Meetings of the Membership, every question shall be decided by a show of hands, unless a specific count or unless a secret ballot is required by the Chair, the by laws or requested by any Member entitled to vote. Whenever a vote by show of hands has been taken upon a question, unless specific count or secret ballot is requested or required, a declaration by the Chair that a resolution has been carried or lost by a particular majority and an entry to that effect in the minutes of the Meeting is conclusive evidence of the fact without proof of the number or proportion of votes recorded in favor of or against the motion.
Rational:
In some instances, in order to provide accessibility to all of our members, electronic or online voting may be required.
8.1 A vi - Current wording:
(vi) no more than 2 members of an immediate family (i.e. Mother, Father, Sister, Brother or Child) can be elected or appointed to a position on the Board of Directors during the same term; (vii) spouses will not be permitted to hold a position on the Board of Directors during the same term
(vii) spouses will not be permitted to hold a position on the Board of Directors during the same term unless positions cannot otherwise be filled.
Proposed wording:
(vi) no more than 2 members of an immediate family (i.e. Mother, Father, Sister, Brother or Child) can be elected or appointed to a position on the Board of Directors during the same term;
(vii) spouses will not be permitted to hold a position on the Board of Directors during the same term unless positions cannot otherwise be filled.
Rational: vii was listed twice, listing previous wording in vi as well as new wording from a previous AGM. Housekeeping item
9.1
Current Wording:
9.1 Nominations: The election of Directors shall take place at the Annual General Meeting of the Membership. No election or appointment of a Board Member is effective without consent given in writing prior to the election or appointment. Nomination Forms for the Board shall be available and posted on our website each year from the Secretary sixty (60) days prior to the AGM. A Nomination Form must be completed by all nominees and two (2) nominators who are Members of the Association. Such completed form must be delivered to the Secretary within fifteen (15) days of the AGM.
Proposed Wording:
9.1 Nominations: The election of Directors shall take place at the Annual General Meeting of the Membership. No election or appointment of a Board Member is effective without consent given in writing prior to the election or appointment. Nomination Forms for the Board shall be available and posted on our website each year from the Secretary thirty (30) days prior to the AGM. A Nomination Form must be completed by all nominees. Such completed form must be delivered to the Secretary, or completed online within fifteen (15) days of the AGM.
Rational: 30 days is consistent with notice of the AGM. removal of two nominators is consistent with people applying for themselves
11.1A & B
Current Wording:
11.1 Elected/Appointed Directors:
(a) The Elected Directors shall be the President, Executive Vice-President, Vice Presidents of House League, Secretary, Travel Director, Ice Scheduler, OMHA Representative/Registrar, U9 House League Director, Fundraising and Marketing Director, Equipment Director and U7 House League Director.
(b) The Appointed Directors shall be the Vice President of Travel, Treasurer, Director of Risk Management, Referees & Officials Director, Clinics and Skills Development Director, Director of Coaching and Director of Website shall be appointed following the Annual General Meeting.
Proposed wording:
(a) The Elected Directors shall be the President, Executive Vice-President, Vice Presidents of House League, Secretary, Travel Director, OMHA Representative/Registrar, Director(s) at Large, Fundraising and Marketing Director, Equipment Director, Clinics and Skills Development Director, and Website Director.
(b) The Appointed Directors shall be the Vice President of Travel, Treasurer, Ice Scheduler, Director of Risk Management and Director of Coaching shall be appointed following the Annual General Meeting.
Rational:
Consistency between 8.1 and 11.1. Housekeeping item from previous updates that needs to be carried through the entire document
WMHA Board Positions that are up for election are:
- Executive VP
- VP of Travel
- VP of House Major
- VP of House Minor
- Secretary
- Director of Coaching
- Director of Clinics/Skills
- Director of Risk Management
- Director of Fundraising
- Director of Website
- Director at Large
- Director at Large
- Director at Large
List of nominations for WMHA board positions:
Executive VP:
Shannon Munson (to be Acclaimed)
VP of Travel (Competency based appointed):
Doug Tellerd (to be Acclaimed)
Secretary:
Melanie McArthur
Andrea Hotham
VP of House major:
Emily Waghorn
Larry Melanson
Wendy McLean
Chris Loveridge
Kim Wolfe
Director of Skills/Clinics:
Rick MacMillan
Director of Coaching (competency based appointed):
Rob Guthrie
Rick MacMillan
Director of Risk Management (competency based appointed):
Frank Providenti
Director of Fundraising:
Andrea Hotham
Director of Website:
Sergey Bogdanov (Acclaimed)
Director at Large (3 open positions):
Mari Otero-Jones
Emily Waghorn
Darren Cargill
Ian Cowie
Chris Loveridge
Wendy McLean
Larry Melanson
Eric Timm
Kim Wolfe