AGM (Windsor Minor Hockey Association)

The 2022 AGM is just around the corner.  As per the current WMHA Constitution, elections will be held on April 24th, 2022 at 11:00AM at Central Park Athletics. 
Here is the link to the full article:
https://wmha.net/Articles/15272/2022_AGM/

Positions and Candidates:

Executive Vice President - Shannon Munson - acclaimed
Vice President Travel - Kipp Van Kuren - acclaimed
Vice President House League Major - VACANT 
Secretary - Melanie McArthur - acclaimed
Referees & Officials Director - VACANT
Director of Clinics and Skill Development  - Rick MacMillan - acclaimed
Director of Risk Management - Frank Providenti - acclaimed
Director of Fundraising and Marketing - VACANT
Director of Website - Sergey Bogdanov - acclaimed
Director at Large - Mari Otero-Jones - acclaimed 
Director U9 House League - Emily Waghorn - acclaimed
Director U7 House League - VACANT (1 year appointment)
Director of House League Major - VACANT

Proposed Bylaw Changes

Proposal #1:

8. BOARD OF DIRECTORS

8.1 Composition

Current wording:

The position of “Vice-President Travel”, “Treasurer”, “Referee & Officials Director”, “Director of Risk Management”, “Director of Coaching”, “Director of Website”, “Directors of Clinics” and “Director at large” shall be appointed by the Board of Directors, upon receiving an application to fill such vacancy or upon receiving a resignation. The criteria for appointment shall be determined and set by the Board of Directors. A selection committee which shall be chaired by the President and consist of no less than 3 additional members of the Board of Directors as appointed by the Board at a duly constituted Board meeting. This selection committee will be available to all members of the Board interested in participating. The selection committee will make a motion to the board with their recommendations. Approval of such a motion shall require a two-thirds (⅔) majority in a ballot conducted at the meeting. If in the best interest of the WMHA, the appointment may be terminated early, as per Section 9.5 of the By- Law, and new appointment made.

Proposed wording:

d) Appointment for Competency Based Positions; The position of “Vice-President Travel”, “Treasurer”, “Ice Scheduler”, “Director of Risk Management”, and “Director of Coaching” shall be appointed by the Board of Directors, upon receiving an application to fill such vacancy or upon receiving a resignation. The criteria for appointment shall be determined and set by the Board of Directors. A selection committee which shall be chaired by the President and consist of no less than 3 additional members of the Board of Directors as appointed by the Board at a duly constituted Board meeting. This selection committee will be available to all members of the Board interested in participating. The selection committee will make a motion to the board with their recommendations. Approval of such a motion shall require a two-thirds (⅔) majority in a ballot conducted at the meeting. If in the best interest of the WMHA, the appointment may be terminated early, as per Section 9.5 of the By- Law, and new appointment made.

Rationale: Removal of Referees & Officials Director, Director of Website, Directors of Clinics and Directors at Large as appointed, and putting a voted in positions to allow for more transparency and opportunity for members to join the board.

Proposal #2:

10 RESPONSIBILITIES

10.8 Voting Procedures 


Current wording:


A majority of votes of the Directors present at a Board Meeting shall decide every question. Every question shall be decided in the first instance by a show of hands and, unless a secret ballot is demanded by a Director present, a declaration by the Chair that the motion has been carried or not carried and an entry to that effect in the minutes of the Meeting shall be sufficient evidence of the fact, without proof of the number or proportion of the votes recorded in favour or against such motion. 


Proposed wording:

A majority of votes of the Directors present at a Board Meeting shall decide every motion. Every motion shall be decided in the first instance by a show of hands and, unless a secret ballot is demanded by a Director present, a declaration by the Chair that the motion has been carried or not carried and an entry to that effect in the minutes of the Meeting shall be sufficient evidence of the fact, without proof of the number or proportion of the votes recorded in favour or against such motion.


Rationale: Questions do not change the outcome, motions must be made, seconded, discussed, voted on and carried.


Proposal #3:


11. DIRECTORS AND RESPONSIBILITIES OF DIRECTORS


11.1 Elected/Appointed Directors: 


Current Wording:


(d) A Director shall not hold more than one Office.


Proposed wording:

Add:


(d) A Director shall not hold more than one Office unless the position is unfilled.

(i) If the board is unable to find someone this allows the board to approve someone holding two positions.


Rationale: While a position is unfilled, another board member can take on that role to make sure all activities of the association are completed.


Proposal #4:


11.3 Responsibilities of Directors

 

Executive Vice-President: 


Current Wording: NONE


Proposed Wording:


(vii) ensure that all insurance is purchased and provided to all facilities as required


Rationale: To add this duty to the Executive VP as a defined task.


Proposal #5:


11.3 Responsibilities of Directors


(s) Director at Large


Original Wording: NONE


Proposed wording:


(i)Duties to be determined by the president each year.


Rationale: To be able to assign tasks based on the skill set of the current Director at Large


Proposal #6 (the next 6 changes to be considered together):


12. COMMITTEES OF THE BOARD


12.3 Budget Committee:

 

Current wording:


The Budget Committee shall be chaired by the Treasurer and shall consist of the Executive Vice President, Equipment Director, the Ice Scheduler Director, the Fundraising and Marketing Director, the Travel Director and the Secretary. 


Proposed wording:


The Budget Committee will consist of members appointed by the chair of said committee.


Rationale: To allow the chair to determine those more suited for the committee based on skill set.



12.4 Nominations and Elections Committee 


Current wording:


The Nominations and Elections Committee shall be chaired by the Past President, or president if the past president’s position is vacant, and shall consist of the Executive Vice President, the Vice President Travel, Vice Presidents of House League, the Treasurer and the Secretary. 


Proposed wording:


The Nominations and Elections Committee will consist of members appointed by the chair of said committee. 


Rationale: To allow the chair to determine those more suited for the committee based on skill set.



12.5 Fundraising Committee: 


Current wording:


The Fundraising Committee shall be chaired by the Fundraising Director and shall consist of the Executive Vice President, and the Secretary. 


Proposed wording:


The Fundraising Committee will consist of members appointed by the chair of said committee. 

 

Rationale: To allow the chair to determine those more suited for the committee based on skill set.



12.6 Policy and Dispute Resolution Committee: 


Current Wording:


The Policy and Dispute Resolution Committee shall be chaired by the Executive Vice President and shall consist of the Vice President Travel, Vice Presidents of House League, and Past President. 


Proposed wording:


The Policy and Dispute Committee will consist of members appointed by the chair of said committee.


Rationale: To allow the chair to determine those more suited for the committee based on skill set.

 


12.7 Hockey Development Committee: 


Current wording:


The Hockey Development Committee shall be chaired by the Clinic and Skills Development Director and shall consist of the Executive Vice President, Vice President Travel, the Vice Presidents of House League, the Travel Director, the U9 House League Director, U7 House league Division Director and Director at Large. 


Proposed wording:


The Hockey Development Committee will consist of members appointed by the chair of said committee.


Rationale: To allow the chair to determine those more suited for the committee based on skill set.



12.8 Coach Selection Committee:

 

Current wording:


The Coach Selection Committee-Travel shall be chaired by the Vice President of Travel for Travel Coach Selection and shall consist of the Executive Vice President, the Vice Presidents of House League, the Travel Director and the Clinic and Skills Development Director. 

The Coach Selection Committee-House League shall be chaired by the Vice Presidents of House League and shall consist of the Executive Vice President, the Vice President Travel, the Clinic and Skills Development Director, the U7 Division Director, the U9 Division Director, the U15 Division Director and the U18 Senior Division Director. 


Proposed wording:


The Coach Selection Committee will consist of members appointed by the chair of said committee. 


Rationale: To allow the chair to determine those more suited for the committee based on skill set.



Proposal #7

15. BANKING ARRANGEMENTS 


15.1 Banking Resolution: 


Current wording:

The Board shall designate, by resolution in writing, four members of the Board authorized to transact the banking business of the Association, or any part thereof, with the bank, trust company, or other corporation carrying on a banking business that the Board has designated as the banker of the Association, to have the authority to set out in the resolution, including, unless otherwise restricted, the power to: 


Proposed wording:


The Board shall designate, by resolution in writing, three members of the Board authorized to transact the banking business of the Association, or any part thereof, with the bank, trust company, or other corporation carrying on a banking business that the Board has designated as the banker of the Association, to have the authority to set out in the resolution, including, unless otherwise restricted, the power to:


Rationale: To make the committee standard with other organization expectations for banking arrangements.